The company secretary is a statutory position in a Hong Kong limited company, responsible for ensuring that the company complies with relevant laws and regulations and assisting the board of directors to operate effectively.
Not only do they handle the company's day-to-day administrative affairs, they also need to have legal, financial and management knowledge and play an important role in corporate governance.
Annual Fee
Preparing the first director minutes
Preparing Minutes for opening/ closing bank account
Preparing minutes for the annual general meeting
Submitting Annual Return
Changing company address and business nature
Appointment and resignation of director
Updating directors'/ secretary's personal information
Applying for branch registration certificate
Changing branch details
No commencement letter
Updating & keeping statutory book and significant controllers registers
*Administrative Charge HK$100 & Government Fee are Not Included
Annual Fee
Preparing the first director minutes
Preparing Minutes for opening/ closing bank account
Preparing minutes for the annual general meeting
Submitting Annual Return
Changing company address and business nature
Appointment and resignation of director
Updating directors'/ secretary's personal information
Applying for branch registration certificate
Changing branch details
No commencement letter
Updating & keeping statutory book and significant controllers registers
Allotment and transfer of shares
Company search
Changing company name
Certified True Copy by CPA
Re-issue of certificate of continuing registration & business registration certificate
Certified True Copy of business registration certificate by the government
*Administrative Charge HK$100 & Government Fee are Not Included
Since March 2018, Companies Ordinance is amended to require certain companies in HK to keep registers of persons who have significant control over the companies and provide for related matters. Also, companies must designate at least one person as its representative to provide assistance relating to the company’s significant controllers register to a law enforcement officer. Check the below link for more details: https://www.cr.gov.hk/tc/publications/docs/Guidelines_scr_c.pdf
Clause 9.1.1 – Failure to comply with the above obligations is a criminal offence. The company and every responsible person of the company are liable to a fine at level 4 (i.e. $25,000). Where applicable, there is a further daily fine of $700.
Clause 9.2 – A person who has received a notice relating to the Significant Controllers Registers issued by a company must comply with the requirements stated in the notice within one month from the date of the notice. Failure to comply with any of the requirements in the notice within 1 month from the date of the notice is a criminal offence. The notice addressee and every related person (if any) are liable to a fine at level 4 (i.e. $25,000). As a professional in Company Secretary service, we are well prepared to assist.
Under the Companies Ordinance, Company Secretary could be acting by a Hong Kong resident or a Hong Kong registered company. Sole director of the corporate is not allowed to act the duty.
Company Secretary HK is also an assistant of corporate to handle all documents and communication with the government. Although it does not have the rights to control or any ownership, it is also responsible for company’s legal liability if the company break the Companies Ordinance.
